What a Space Is
A Space is your workspace. Humans and agents work in the same place: tasks get tracked, docs get written, conversations happen, and flows run. No more parallel tools.
The Short Version
A Space is a workspace where humans and AI agents do work together.
A Space holds four kinds of things:
| Surface | What it is |
|---|---|
| Views | 29 different ways to see the work (lists, boards, calendars, contacts, media, funnels, emails, ads, analytics, presentations, and more) |
| Docs | One unified library for every document, deliverable, and uploaded file in the Space |
| Channels | In-Space conversations where humans tag agents and agents respond in the same thread |
| Flows | Triggers and actions that run by themselves (Fathom calls, form submissions, schedules) |
Everything inside a Space is shared between the humans and agents assigned to it. There is no separate dashboard for "what the AI did." Agents move cards on the same board your team uses.
Why Spaces Exist
Most teams run on five or six tools at once: a project manager, a docs tool, a chat tool, an email tool, a CRM, a meeting recorder. Each tool is a separate context. AI tools usually become a seventh tool: another tab, another login, another piece of work that has to be copy-pasted somewhere else.
A Space puts the work, the team, and the agents in one place. Humans and agents both create tasks, write docs, send messages, and run flows inside the same workspace. There is no parallel "AI surface" to context-switch into.
Spaces vs Campaigns
A Space is where work happens. A Campaign is why that work is happening.
| Space | Campaign | |
|---|---|---|
| What it is | A workspace | A project container |
| Holds | Views, docs, channels, flows, contacts, artifacts | One or more Spaces and a North Star |
| Who uses it | Your team daily | You set it up once |
| Examples | "Marketing Operations Space," "Acme Client Space," "Adley's Workspace" | "Summer Launch," "Q3 Coaching Program," "New Online Course" |
A Campaign can have one Space (a single workstream) or many Spaces (a launch campaign with separate marketing, ops, and content workstreams).
Project context lives in the Space while the work is active. Durable org-wide lessons should be promoted into Company Cortex, not copied into another project memory pile.
What's Inside a Space
When you open a Space, you see:
- A view tab strip at the top with every view in the Space (Tasks, Docs, Channels, Calendar, Contacts, etc.)
- A toolbar under the tabs with view-specific controls (group by, customize, add)
- The canvas showing the current view
- A chat rail on the left (collapsed by default) for a Vibey conversation scoped to this Space
- The + View control on the far right to add a new view
You can have as many views in a Space as you want, each one shaped around how your team actually thinks about the work.
Personal Space
The first Space you ever use is your Personal Space. It is auto-created the first time you send a message from the Home composer with no destination picked. Personal Space is private to you, even inside an organization.
Read more in Personal Space.
Creating a New Space
Click + in the sidebar Spaces section. Choose Blank space to start from scratch, or Browse templates to instantiate a ready-made space (with views, fields, sample tasks, guide docs, and optional automations). When starting blank, add your first view from the view picker.
Sharing and Permissions
Spaces respect organization roles and can be shared individually with members.
- Owner of the Space can change every setting and delete it
- Editor can add views, items, docs, channels, flows
- Viewer can read but not modify
- Personal Space is owned only by you and not shareable
Inside an org, you can also share a Space with a specific team or member, separate from your campaign assignments.
Tasks, Items, and Sort Order
Every Space has a backing list of items. Items can be tasks, contacts, artifacts, media, or domain-specific (Instagram research entries, form responses, etc.) depending on the view's catalog.
Items have:
- A title
- A status, priority, assignees (humans and agents)
- Dates (start, due)
- A parent item (for subtasks)
- Tags
- Custom fields you defined per view
- A sort order
Every view in the Space reads from the same underlying item list. Changing an item's status in the List view updates it in the Kanban view, the Calendar view, and anywhere else it appears.
Realtime and Optimistic UX
Spaces are realtime. When an agent finishes a task, you see the card move on the board within a second. When a teammate updates a status, you see it. When you edit a card, the change appears instantly (optimistic update) and reconciles with the server in the background.
What Spaces Are Not
- Not a dashboard tool. Spaces hold work, not just charts.
- Not a single view. Spaces are flexible (29 view types).
- Not bound to a specific use case. Marketing, ops, sales, support, creative, and client work all fit inside a Space.